ApexLedgerSubscription Agreement
| Provider | ApexLedger ("we", "us"), Mississauga, Ontario, Canada · admin@apexledger.ca |
|---|---|
| Subscriber | Firm or business name: ________________________________ Contact: ______________________ Email: ______________________ |
| Seats | ____ Full accountant ($79) ____ Bookkeeper ($59) ____ Payroll Unlimited ($45) ____ Business ($39) per seat, per month, CAD, plus HST |
| Offer | ☐ Founding firm: 50% off the seat rates for six months from the start date ☐ Yearly billing: 20% off, paid in advance First month free. |
| Start date | ________________ The trial month begins on this date; billing begins the day after it ends. |
1. The service
We provide the ApexLedger web application at online.apexledger.ca: bookkeeping, invoicing, banking, GST/HST, payroll, reporting and related tools, hosted in Canada, with nightly backups. A seat is one named person with their own sign-in. Each seat type gives access to the parts of the application described on apexledger.ca. There is no limit on the number of company files or employees.
2. The Subscriber is responsible for the data and its accuracy
ApexLedger is a tool. It records, calculates and reports from what the Subscriber and the Subscriber's users enter or import. The Subscriber agrees that:
- Input is the Subscriber's. The Subscriber is solely responsible for the accuracy, completeness and timeliness of every transaction, balance, employee record, tax code, rate, date and file entered into, imported into or uploaded to the service, whether typed, imported from a bank statement, spreadsheet or another program, or brought in from a company file.
- Output must be reviewed. Reports, returns, remittance figures, pay stubs, slips (T4, T4A, T5, T5018, ROE and others), GIFI schedules and working papers are prepared from the Subscriber's data. The Subscriber will review them before relying on them, paying, remitting or filing anything with the Canada Revenue Agency, a provincial authority, an employee, a customer or any third party.
- Professional judgment stays with the Subscriber. The service does not give accounting, tax, payroll or legal advice. Choices such as tax codes, account classification, fiscal periods, filing frequency, payroll province, benefits and deductions are the Subscriber's decisions, made by people the Subscriber considers competent to make them.
- Rates and rules change. We update tax tables, contribution rates and forms with reasonable care, but the Subscriber remains responsible for confirming that the rates and rules applied are the ones in force for the period and jurisdiction concerned.
- Sign-ins are personal. One person per seat; no shared passwords. Everything done under a sign-in is treated as done by that person on the Subscriber's behalf. The Subscriber will deactivate people who leave.
- Consequences of inaccurate data. We are not liable for penalties, interest, assessments, missed deadlines, wrong payments, or any loss arising from data that was inaccurate, incomplete, late or misclassified when entered, from output that was not reviewed, or from a decision the Subscriber made using the service.
3. Our responsibilities
We will run the service with reasonable skill and care, keep the Subscriber's data in Canada, take nightly backups and keep them for 30 days, keep the service available except for announced maintenance, and correct faults in the software that we are told about through the Feedback button or by email. We will not access a Subscriber's company file except to support the Subscriber at their request, and every such access is logged.
4. Fees, trial and changes
The first month is free. Seats are billed monthly in advance at the rates above, plus HST, until cancelled. Seats may be added at any time and removed at the end of any month. Rates may change with 30 days' notice; a founding-firm discount runs for the six months stated regardless. Unpaid invoices more than 30 days overdue may lead to the Subscriber's seats being paused until paid.
5. Data, privacy and ending the agreement
The Subscriber's books belong to the Subscriber. The Subscriber can download any company file at any time. Personal information is handled as described in the privacy page at apexledger.ca/privacy.html and in accordance with PIPEDA. Either party may end this agreement at the end of any month by written notice. When it ends, the Subscriber has 30 days to download its files; after that we delete them and, 30 days later, the backups that contain them.
6. Limit of liability
To the fullest extent permitted by law, our total liability to the Subscriber for all claims arising from the service in any twelve-month period is limited to the fees the Subscriber paid us in that period. We are not liable for indirect, consequential or special losses, loss of profit, or loss of data the Subscriber did not download when able to. Nothing in this agreement limits liability that cannot be limited by law.
7. General
This agreement, together with the terms of service and privacy page at apexledger.ca, is the whole agreement between the parties and is governed by the laws of Ontario and Canada. If a clause is unenforceable, the rest stands. Notices go to the emails above.