The routine work, done before you sit down.

Automation in ApexLedger means fewer keystrokes on the things that repeat every month: statements, categories, receipts, reminders and the list of what is due. Nothing posts without a person seeing it.

Bank and card statements

• Drop in one statement or a whole year of them. PDF statements are read into a review table and their opening and closing balances are checked against the ledger. OFX, QFX, QBO and CSV downloads work too.
• Category rules match the description, pick the account and the tax code, and learn from what you choose. Transfers and card payments are recognised so they never post twice.
• Duplicate transactions are flagged and known noise is excluded, so a re-imported statement adds nothing.

Receipts and bills

• Photograph or upload a receipt; the date, vendor, amount and tax are read from the scan and offered as an entry to confirm.
• Bills wait in an approval queue when the firm wants a second pair of eyes before payment.
• Excel imports for a client's spreadsheet of expenses, and QuickBooks Desktop IIF files.

Getting paid

• Payment reminders for overdue invoices, previewed before they send, with late-payment interest billed as one line when the firm charges it.
• Customer statements and receivables ageing, straight from the ledger.

The Action Centre

• One list of what is due and overdue: GST/HST returns, payroll remittances, bills, overdue invoices, receipts waiting, entries left in draft, deposits not yet banked.
• Each item opens the screen that clears it. A payroll seat sees only the payroll items; a bookkeeper sees the books; the accountant sees everything.
• Nightly checks on the server verify the previous night's backups and flag anything that needs accounting review.